CJS Annual General Meeting & Elections

TO:  The Membership of the Canada Japan Society
RE: CALLS FOR NOMINATIONS
 
Once again, it is time for the election of the Board of Directors.  In order to assist Members in applying for nomination as a candidate for election to the Board of Directors pursuant to our bylaws, members should note the following:
 
The Board of Directors is to be composed of no more than thirteen (13) Directors.    At the 2008 Annual General Meeting, up to thirteen (13) Directors are to be elected.  These Directors will have a one (1) year term of office from the date of the 2008 Meeting until the next Annual Meeting after such election.
 
In completing the nomination forms, please comply with the following procedures:
1. All nominations must be signed by two Members, in good standing, and contain the written assent of the Nominee.  (Please see below for Nomination Form.)
2. Nominations must be lodged at the Institute offices by no later than April 29, 2008 (30 days prior to the Annual Meeting, excluding the date of the Annual Meeting).
3. Biographical notes of the Nominees will be circulated by the Institute with the ballots.  To allow time for distribution, these short bios are to be delivered at the same time as the nomination papers.  Please remember that in order to be circulated with the ballots, the biographical notes must be less than one hundred and fifty (150) words (typed and e-mailed).
 
Your close attention and compliance with the deadline dates and details are required to make the nomination procedure work to everyone's benefit.
 
The Annual Meeting will be held on Tuesday, May 29, 2008 at the offices of
McMillan Binch Mendelsohn
Brookfield Place, Suite 4400 Bay Wellington Tower
181 Bay Street .

Please be sure to mark this date on your calendar.
 
Yours very truly,

Ken Bole President
Canada Japan Society 
 

NOMINATION OF DIRECTOR FORM
 
We nominate, ____________________________________________, a member in good standing, of the Canada Japan Society, as a candidate for election to the Board of Directors, and, if elected, to hold office from the 29th day of May, 2008, being the date of the next Annual Meeting of Members.
 
Please print name                                                                  Signature
  
Please print name                                                                  Signature
 
I,                                                                                  , assent to be nominated as a candidate for election to the Board of Directors of the Canada Japan Society.
  
Signed:                                                                       
Date:                                                              
 
Note:
 
1.  The two persons signing a nomination must be members in good standing on the date of the nomination.
2.  Biographical notes of the nominee containing not more than one hundred and fifty words shall be submitted with this nomination and sent by e-mail to info@cjst.org. These biographical notes, providing they contain not more than 150 words, will be circulated to all members with the ballot for election to the Board of Directors.
3.  All nominations must be submitted to the Canada Japan Society no later than April 29, 2008.
  

CANDIDATE FOR ELECTION TO THE BOARD OF DIRECTORS
 
CANDIDATE                                                                                                                       
OCCUPATION                                                                                                                    
ADDRESS                                                                                                                          
TELEPHONE NO.                                             FAX                                                           
E-MAIL                                                                                                                                 
 
Biographical Notes (150 Words)